Board of Directors:  the Board of Directors (BOD) of the association shall consist of President, Vice President, Secretary, Treasurer and Board Members.  These positions are not limited to but no less than one (1) year.  BOD shall address grievances, interpret policies/amend policies/create policies and approve/authorize purchases.  The BOD’s are deemed as volunteer positions.

1.                President:  She/he shall reside at the meetings of the board members or BOD.  Have general management of the affairs of the Association.  Be the chief executive officer of the Association and see that all orders and resolutions of the BOD are implemented. Perform all duties incident to the office of the President.  Be an ex-officio member of all committees as she/he deems necessary or appropriate.  Appoint members of the BOD and other persons to advise the association on such matters as she/he deems necessary and appropriate.  Present a report of operation and condition of the Association at the biannual membership meetings.  Perform additional duties as, from time to time may be assigned by the BOD.  Be liaison with the Coaching Director.  Position will be a 2 year term – 1^st year acting as Vice President and second year acting as President

2.                Vice President:  She/he shall perform duties of the President in the absence or disability of the latter.  Shall act as a liaison between Hutchinson JO VB and the Hutchinson Park and Recreation Department.  Shall perform additional duties as may be assigned by the President or BOD.  The Vice President shall be President Elect at the end of her/his term.  The position is a 2 year term – 1^st year acting as Vice President and 2^nd year acting as President.

3.                Secretary:  She/he shall record the minutes of the BOD and or members in the minute book of the association.  Give required notice of meetings of the directors and or members.  Shall sign or countersign all evidence of indebtedness of this Association.  See to all correspondence of the Association, as directed by the President or BOD.  Perform additional duties as assigned by the President or BOD.

4.                Treasurer:  She/he shall have custody of all funds of the Association.  Keep accurate accounts of all monies received and disbursed, of the Association.  Deposit such funds in the name of, and to credit of, The Hutchinson JO VB Association in such banks or depositories as a majority of the BOD may from time to time, designate.  Be authorized to sign and countersign all checks and drafts of the Hutchinson JO VB Association.  Under the direction of the BOD, disburse the funds of Hutchinson JO VB Association after verifying charges and expenditures.  Render to the President and/or BOD, whenever required, an account of all of her/his transactions as treasurer and a report of the financial condition of Hutchinson JO VB Association.  Perform additional duties assigned by the President of BOD.

5.                Parent Reps/Board Members:  Each Parent Rep shall represent an age group of players.  Each age group will be represented by 2 members and will be elected at the year end association meeting. The Parent Reps will take attendance prior to players divided into teams (12s), make phone calls/coordinate phone tree – inclement weather, change of playing time, etc., distribute information to players, coordinate apparel sales, hand out uniforms/sweatshirts, make phone calls to fill in gaps in the tournament work schedule, highlight work schedules to verify/inform of tournament work time, coordinate end-of-year coach’s gift, visit and observe practices occasionally.